Monday , January 30 2023

Unit Head Company Secretariat & Corporate Affairs Job Application

Website U Microfinance Bank Limited

About the job

Purpose of Job

  • To build strong and effective corporate relations with all stakeholder including SECP, SBP, CDC and Government Ministries & Institutions.
  • To build effective practices concerning meetings of the Board of Directors and Shareholders.
  • To ensure compliance with the legal and regulatory affairs concerning Corporate practices.
  • To extend support to the internal stakeholder during Audits & SBP Inspections and provide all required data in terms of Board approvals, resolutions and minutes extracts.
  • To provide full support to the Chief Legal Officer & Company Secretary in all matters.

Job Responsibilities

  • Preparing preliminary agendas, notices, presentations for Board, Board committees, AGM, EOGM and Mancom meetings.
  • To coordinate with all departments to obtain their presentations for the Board and Board Committee meetings.
  • Drafting minutes of meetings for Board, Board committees, AGM, EOGM and Mancom meetings.
  • To share relevant extracts from the minutes of meeting, resolutions and share action items from the meeting with relevant stakeholders.
  • Drafting various Letters, Resolutions to be approved via circulation, Documents, Research papers, Policies, Manuals and Terms of Reference as required.
  • Carry out research on various subjects as required.
  • To correspond and build strong relations with the internal and external stakeholder including SECP, SBP, CDC and Government Ministries and Institutions.
  • To execute complete process that fall in the domain of Corporate Affairs Department in relation to equity and issuance of shares etc.
  • To arrange Board assessments and Directors Trainings.
  • To extend full support to all internal stakeholder on matters or queries related to Board, Shareholder, Corporate and Legal Affairs.
  • To maintain and update regulatory registers.
  • To deal with Internal, External Auditors and SBP Inspection Team regarding audit/inspection of Secretariat and share the required data.
  • To extend full support to departments of the bank in relation to department Audit or SBP inspection and provide all the required data.
  • To quarterly update Risk Registers shared by Risk Departments and SBP Registers shared by the Compliance Department.
  • Drafting of Show Cause Notices as and when required as per the investigation reports shared by the HR department.
  • To actively participate in the HRCC meetings and handle matters related to HRCC.
  • To prepare presentations, present and record minutes of Corporate Secretariat Meetings.
  • To actively participate in all projects undertaken by the department.

Technical Competency

  • Proficient in MS Office and Power Point.
  • Proficient in recording minutes of meeting.
  • Good knowledge of Companies Act, CDC, SECP & SBP regulations/notices/directives issued from time to time.
  • Good knowledge of Corporate Governance and Corporate practices.
  • Strong Record Management Skills.

Management Competency

  • Strong analytical and Interpersonal skills.
  • Excellent Written and Oral Communication skills.
  • Excellent Presentation skills.
  • Ability to work under pressure to meet deadlines without compromising quality of output.
  • Well organized, excellent management skills and pro-active.
  • Team Player.
  • Ability to take initiative and work independently on projects.

Soft Competency

  • Ability to adapt to a changing environment.
  • Flexible individual having good social attributes.
  • Maintains organizational values.
  • Eager to learn and enhance skill set through past and present experiences.
  • Ability to work in both team and independently.


  • Bachelors or equivalent degree from an HEC recognized institution.

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