Unit Head Company Secretariat & Corporate Affairs Job Application

About the job

Purpose of Job

• To build strong and effective corporate relations with all stakeholder including SECP, SBP, CDC and Government Ministries & Institutions.
• To build effective practices concerning meetings of the Board of Directors and Shareholders.
• To ensure compliance with the legal and regulatory affairs concerning Corporate practices.
• To extend support to the internal stakeholder during Audits & SBP Inspections and provide all required data in terms of Board approvals, resolutions and minutes extracts.
• To provide full support to the Chief Legal Officer & Company Secretary in all matters.

Job Responsibilities

• Preparing preliminary agendas, notices, presentations for Board, Board committees, AGM, EOGM and Mancom meetings.
• To coordinate with all departments to obtain their presentations for the Board and Board Committee meetings.
• Drafting minutes of meetings for Board, Board committees, AGM, EOGM and Mancom meetings.
• To share relevant extracts from the minutes of meeting, resolutions and share action items from the meeting with relevant stakeholders.
• Drafting various Letters, Resolutions to be approved via circulation, Documents, Research papers, Policies, Manuals and Terms of Reference as required.
• Carry out research on various subjects as required.
• To correspond and build strong relations with the internal and external stakeholder including SECP, SBP, CDC and Government Ministries and Institutions.
• To execute complete process that fall in the domain of Corporate Affairs Department in relation to equity and issuance of shares etc.
• To arrange Board assessments and Directors Trainings.
• To extend full support to all internal stakeholder on matters or queries related to Board, Shareholder, Corporate and Legal Affairs.
• To maintain and update regulatory registers.
• To deal with Internal, External Auditors and SBP Inspection Team regarding audit/inspection of Secretariat and share the required data.
• To extend full support to departments of the bank in relation to department Audit or SBP inspection and provide all the required data.
• To quarterly update Risk Registers shared by Risk Departments and SBP Registers shared by the Compliance Department.
• Drafting of Show Cause Notices as and when required as per the investigation reports shared by the HR department.
• To actively participate in the HRCC meetings and handle matters related to HRCC.
• To prepare presentations, present and record minutes of Corporate Secretariat Meetings.
• To actively participate in all projects undertaken by the department.

Technical Competency

• Proficient in MS Office and Power Point.
• Proficient in recording minutes of meeting.
• Good knowledge of Companies Act, CDC, SECP & SBP regulations/notices/directives issued from time to time.
• Good knowledge of Corporate Governance and Corporate practices.
• Strong Record Management Skills.

Management Competency

• Strong analytical and Interpersonal skills.
• Excellent Written and Oral Communication skills.
• Excellent Presentation skills.
• Ability to work under pressure to meet deadlines without compromising quality of output.
• Well organized, excellent management skills and pro-active.
• Team Player.
• Ability to take initiative and work independently on projects.

Soft Competency

• Ability to adapt to a changing environment.
• Flexible individual having good social attributes.
• Maintains organizational values.
• Eager to learn and enhance skill set through past and present experiences.
• Ability to work in both team and independently.

Qualifications

• Bachelors or equivalent degree from an HEC recognized institution.