Admin Executive Work

About the job

We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently.The responsibilities for this roles includes:

General Management:

• Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.
• Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
• Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.

Premises Management:

• Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
• Ensure the prior intimation of deadlines of all utility bills & rental payments to finance department and ensure timely payments.
• Ensure proper working of Genest

Telecom Management (Zong):

• Issuance, and monitoring company telecom policies as per designation.
• Develop cross-platform plans, including optimizations, reporting, and troubleshooting.
• Assisting with any sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits
• Generate Monthly billing reports and ensuring the timely payments.
• Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.

Fleet Management/pool Cars:

• Ensure vehicle purchase specifications and documentation process
• Responsible for all aspects of operation for a full-fledged vehicle maintenance facility.
• Facilitate pool car requests

Vendor Dealing:

• Developing and sustaining long-standing relationships with company-approved vendors.
• Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
• Evaluating current vendor management programs and identifying ways to improve them.

Travel Request:

• Ensuring travel timelines.
• Optimizing and monitoring company travel policies.
• Managing and processing all travel-related documentation, including payments, itineraries, medical, and legal forms.
• Assisting with any travel-related issues that may arise.
• Researching travel deals and evaluating prices and services.

Coordination with procurement and Vendors:

• Proceeding Work order, Purchase requisitions undertakings and GRNs.
• Check and balance of deadlines and delays.

Security and safety Management:

• Administer framework necessary to ensure safety and security operations, policies, and procedures; oversee the correction of all issues in the interest of safety, security and risk reduction
• Lead investigations, audits, and security inspections.
• Manage CCTV cameras issues.
• Ensure Premises security.

Requirements:

• Bachelor’s Degrees or more
• Fresh Graduates with one or more year are encouraged to apply
• Good Communication with Energy and drive to learn