Monday , January 30 2023

Head of Facilities Jobs

Website British Council

About the job

Pay band: 7

Number of Position: 1

Location: Pakistan (Lahore, Islamabad or Karachi)

Contract type: Fixed Term Contract of 1 Year

Closing date: 7 December 2022, Wednesday at 23:59 PST

Role Purpose:

To lead facilities and administration function across Pakistan. Ensure that the physical environment is fit for purpose in terms of premises, facilities, health & safety, and office accommodation. Ensure that the business has the appropriate level of support for their operational requirements and effective systems and processes are in place.

Main Accountabilities:

Lead management of office premises

  • Oversee BC managed premises including office, libraries and UK appointed staff accommodations.
  • Ensure any premises related project carried out from time to time is as per agreed processes of procurement, contracting and adheres to an approved project plan.
  • Overall responsibility for all soft services including reception services, cleaning, meeting rooms, events management etc.
  • Lead the management of all hard services including repairs and maintenance, property management, management of on/off site storage requirements etc.
  • Management and support of inventory and asset management

Planning and management of facilities functions

  • Manage any outsourced facilities functions to achieve contractual service standards
  • Lead the contracts and contracts management of all facilities contracts
  • Ensure that all records are created and maintained. Compliance to information knowledge management agenda
  • Ensure compliance with corporate and local standards in the areas of health & safety, business continuity provision.
  • Identify process and system improvements and make recommendations for wider improvements in facilities management
  • Budget management, control, compliance and cost efficiency

People management

  • Motivate, develop and lead a brilliant team and build great relationships with external suppliers, making sure contracts are well managed and issues are escalated and resolved as appropriate.
  • Must be able to build trust and confidence through open communications and informing colleagues about issues that will affect their role
  • Coordination and constant engagement with colleagues for matters.
  • Effective, timely and tactful liaison with various authorities, custom authorities and other government departments for clearance of import/export

Safeguarding

  • Coordinates with Safeguarding Team in ensuring that third parties, security staff and janitorial services understand safeguarding code of conduct and comply with the safeguarding standards.
  • Ensure the front premises/ library spaces to be designed in a child-friendly and safe space for adults.
  • Escalate safeguarding concern/incidents to the National Safeguarding Manager, Pakistan.

Role requirements

  • Professional qualification in a related field
  • 16 years of education
  • 5 – 6 years of relevant experience at a senior manager level

Skills

  • Managing Risk (L2) Supports a risk management culture
  • Managing Accounts and Partnerships (L2)
  • Planning & Organising (L2)
  • Managing Finance & Resources (L3)
  • Managing Projects (L3)
  • Communicating & Influencing (L2)

Safeguarding

Knowledge and understanding of child development and its impact on behavior.

Knowledge and understanding of child transitions.

Knowledge and understanding of legislation and ethics surrounding confidentiality and security of information.

Ability to work in a way that promotes the safety and well‐ being of children.

Experience and Qualifications:

Experience of working with children and vulnerable adults

Experience of safe planning, organization, and delivery of activities for children

To apply for this job please visit www.linkedin.com.